SchoolMatez

The Legal and Human Rights Centre (LHRC) is a Tanzanian human rights advocacy organization founded in 1995 as a non-governmental, voluntary, nonpartisan, and not-for-profit sharing organization to empower and enlighten Tanzanians about their legal and human rights. LHRC has four offices, namely: the head office located in Kijitonyama, Dar es Salaam; a model legal aid office situated in Kinondoni, Dar es Salaam; and two sub-offices one located in Arusha and the other in Dodoma Regions

 

Title:     Accounts Assistant cum Office Administrator

Duty station:   Arusha

Closing date for application:  22nd October, 2023

Expected start date:   1st November 2023

Position overview

An Accounts Assistant cum Administrator plays a crucial role in supporting the financial and administrative functions of the LHRC. This position involves handling a variety of accounting tasks while also managing office administrative duties to ensure the smooth operation of the LHRC Sub office in Arusha.

Duties and responsibilities

• Monitor and manage petty cash transactions and reconciliation.
• Maintain accurate and up-to-date financial records.
• Timely liquidation of petty cash and ensure all payments are supported with proper documents in accordance with Organization policies and Country laws.
• Verify and rectify inconsistencies in petty cash financial records.
• Assist in budgeting and forecasting processes for the Sub-Office
• Prepare and present to senior accountant’s regular financial reports as may be required from time to time.
• Timely payment to suppliers in accordance with organization policies
• Liaise with the Accountant for coordination and support of the annual external audit and periodic internal audits.
• Support month-end and year-end financial statements close out process.
• Input financial data into accounting software or spreadsheets.
• Collaborate with Accountant to successfully execute various accounting tasks.
• Ensure confidentiality and security of financial and administrative documents.
• Any other duties assigned by Supervisor.

 

Administrative Duties

• Manage office supplies and equipment, and order as needed.
• Assist in scheduling appointments, meetings, and travel arrangements.
• Coordinate office maintenance and repairs
• Liaise with Procurement unit at HQ for all Sub Office procurement needs.
• Maintain and asset register at the sub-Office and monitor their conditions and movements.
• Assist in all Sub office logistics and report to the Administration Officer at HQ
• Ensure the Office working environment is clean and safe at all the time.
• Support HR functions such as recruitment, onboarding, and documentation.
• Maintain organized and accessible electronic and physical files.
• Communicate with vendors, clients, and employees professionally and promptly.

Minimum qualifications required.

To be considered for this position, candidates must meet the following eligibility criteria:

• At least two (2) years’ working experience as a finance or accounting assistant.
• Bachelor’s degree in accounting and finance or any relevant field.