Manage Finance and administration teams to achieve HGF departmental goals including developing overall corporate financial goals and objectives.
1. Organization and Financial Management
- Develop and manage budgets, track expenses, and produce regular reports for the organization.
- Develop and manage cash flow projection tracking systems for the organization on a monthly, quarterly and annual basis.
- Support the development of the program budgets, maintain financial performance and expense overviews, and generate regular reports for all programs.
- Ensure that bank balances, project and core costs tracking tools and QuickBooks are reconciled with each other monthly.
- Management of the overall organizational annual budget and reports on the progress of actual expenses.
- Ensure that all organizational financial data are maintained properly and entered in the accounting software.
- Manage the general performance of the organization on the finance and administration perspective.
2. Banking Matters
- Manage all bank transactions both manually and in electronic bank transfers.
- Overall management of all bank transactions including communications with various banks and keeping up-to-date contacts of all relevant persons within the banks.
- Ensure compliance with banking regulations and requirements.
- Review monthly bank reconciliation reports for all the banks accounts and ledgers.
3. Cash Controls
- Ensure that the cash within the organization is managed in a diligent manner according to the policies and regulations of the organization.
- Cash Reconciliation – ensure that petty cash is managed responsibly and that an accurate and current balance of the petty cash is documented at least monthly.
- Develop and maintain financial forecasting to predict cash flow going forwards and report this to the program team to ensure that there is sufficient funds.
4. Payroll and Human Resources
- Ensure that payroll payments are done to relevant staff in a timely manner and are tracked correctly in payroll spreadsheets.
- Ensure that payroll procedures are legally compliant with labor and tax laws of Tanzania.
- Oversee the performance of the other staff in the Finance Department.
- Attend Senior Management meetings including supporting the Executive Director with key finance and administration decisions.
- Representing the organization to meetings or forums ensuring that its policies, aims, and values are communicated where necessary.
5. Creditors and Debtor Management
- Oversee the procurement procedures by reviewing all documents regarding Local Purchase Orders, invoices, and other related documents to ensure adherence to the organizational regulations and requirements.
- Develop formal agreements with creditors including all necessary legal documentation.
- Oversee that the purchase of goods and services for the organization is done on time, cost-effective, and in compliance with the of value-for-money procurement.
- Perform regular asset and inventory audits based on the approved organizational asset register.
- Ensure that payments, invoices, statements, and balances are accurately made and on time to the correct account.
- Manage all creditor and debtor tracking systems.
- Ensure timely reporting to the board, management, program team, donors and legal authorities.
- Review and assist with the preparation of the financial data to be audited by the appointed auditors.
- In charge of all donor reports, annual financial statements and all routine financial reporting.
7. Administration and Compliance Issues
- Ensure accurate, timely, and correct payment of all taxes in compliance with the regulations set out by the Tanzania Revenue Authority, NGO Act, and the Finance Act.
- Keep up to date with all Tanzanian tax requirements and ensure the organization follows all statutory obligations such as NSSF, PAYE, and various taxes.
- Oversee the general performance of the organization on issues related to finance and administration and report back to the Director the progress
- Ensure the organization complies with donor requirements as per the approved donor agreement.
Education and Qualifications Required:
- University Degree in accounting, finance or related field.
- Professional certification such as CPA or ACCA
- At least 5 years’ experience of work within a busy NGO environment.
Knowledge, skills, and ability:
- Very good computer skills, especially with Microsoft Office (Excel, Word) and accounting systems
- Very good organizational, analytical, and administrative skills.
- High sense of confidentiality.
- Good experience in staff management.
- Good knowledge of labor laws and the employment market an asset.
- Good knowledge of tax laws, accounting policies and principles.
- Awareness in NGO governing laws.
- Minimum 5 (five) years of relevant experience in a similar position.
- Ability to work under pressure, independently, and within the team
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DEADLINE FOR APPLICATION 14 NOVEMBER 2022