Project Officer – Fixed Term (2yrs) (1 Position(s))
Job Purpose:
Oversee administrative tasks to support the Program Manager in coordinating and overseeing several projects, functional work streams as well as working committees for PMO Programs.
Main Responsibilities:
- Manage archiving of Program documents, deliverables, files and records. This should include ensuring Program stakeholders have completed all the necessary documentation with any gaps escalated to Program Manager.
- Manage and coordinate Program logistics, including travel and accommodation arrangement for consultants, Program team members and other relevant stakeholders.
- Schedule and book Program meetings as and when required by the secretary, distribute meeting agenda, papers and reports prior to meetings.
- Take meeting minutes and notes of Program key meetings and facilitate their subsequent review and sign-off.
- Take meeting minutes and notes of Program key meetings and facilitate their subsequent review and sign-off.
- Organize and manage all logistical arrangements pertaining to the program workshops, work sessions, training and testing sessions.
- Support Program Manager to control Program budget across all projects so as to have no cost overruns and get proper authorization where funding is required.
- Coordinate sign-off of all Program documents such as Contracts, Minutes, Motivations, etc.
- Support Program Manager in development and dispatch of Program status reports to relevant stakeholders.
- Coordinate review and approval of supplier payments in line with the agreed turn-around time (TAT).
- Facilitate timely preparation, review and approval of purchase requisitions and motivations.
- Support Program Manager to develop and monitor implementation of project communication and stakeholder management plans.
- Provide Program status updates to PMO weekly/monthly meetings.
Knowledge and Skills:
- Basic knowledge and comfortable using Microsoft suite tools, including Word, Excel, Teams, Project, Office and Power point.
- Project Management background and basic knowledge of practice.
- Basic Knowledge of SDLC Methodologies and approaches.
- Strong Knowledge of Banking processes and operations.
- A fast leaner in high paced and pressure environments.
- Strong analytical and report writing skills.
- Good verbal, written and presentation skills.
- Excellent planning, organizing and multitasking skills.
- Excellent interpersonal skills and ability to work in a multinational and multicultural environment.
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Qualifications and Experience:
Experience :
1.0 Year(s)
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